Magazine Project Sheet?

lhumphrey
lhumphrey ✭
edited 12/09/19 inSmartsheet Basics

My department manages the production of a quarterly magazine and uses SS for the editorial/content management process.

Here is the sheet we currently use:

https://publish.smartsheet.com/c95e42926fad4be7ae3463eaf2b228da

I'm wondering if this seems like the best process, or if there's a simpler solution to a project that doesn't have hard deadlines. Many of the dates in the Content Editing process change, and it's pretty tedious to go through with the dependencies, duration, etc, to do that. Maybe using a Gantt chart isn't the best solution?

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  • J. Craig Williams
    J. Craig Williams ✭✭✭✭✭✭

    We (at Smarter Business Processes) have worked with several clients that have content production (for example e-Learning modules) at the core of their business. Getting authors to do things on time is like herding cats. It can be done, but there has to be a better way.:)

    At first glance, your process looks OK. For me, a Gantt chart is a visual cue for things but I don't use it much when managing projects.

    The thing that jumps out to me first is I don't see visual cues to let the PM know that something needs to be done (by them).

    I suggest reaching to Richard ([email protected])一个小时自由有限公司nsult. I don't think it would be too difficult to ease some of your pain points.

    Craig

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  • Richard Rymill SBP
    Richard Rymill SBP ✭✭✭✭✭✭

    Happy to review your workflows together and see how we can help you make this an intuitive process as Craig suggests.

    Just drop me an email and suggest a good time and day for a Remote screenshare session? Let us know what timezone you are in? I am in the UK on London time.

    Hope we can help.

    [email protected]

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Everything will remain as is. They just will no longer be able to access.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107734,"type":"question","name":"Summarizing result of a formula","excerpt":"Hello, I have a report that groups and summarizes points earned by individuals - well, it's supposed to do so, but the summary of points doesn't work. This appears to be because the points are calculated by a formula - if I just enter numbers, I can get a sum, but if the number are the result of a formula, the sum = 0.…","snippet":"Hello, I have a report that groups and summarizes points earned by individuals - well, it's supposed to do so, but the summary of points doesn't work. This appears to be because…","categoryID":321,"dateInserted":"2023-07-18T14:42:45+00:00","dateUpdated":null,"dateLastComment":"2023-07-19T14:20:18+00:00","insertUserID":149226,"insertUser":{"userID":149226,"name":"Ldonoghue","url":"https:\/\/community.smartsheet.com\/profile\/Ldonoghue","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!!28lBP6L25To!knnAvx7mcjw!0bjLA8JaVC7","dateLastActive":"2023-07-19T18:35:23+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-20T01:56:58+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":8,"countViews":54,"score":null,"hot":3379472583,"url":"https:\/\/community.smartsheet.com\/discussion\/107734\/summarizing-result-of-a-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107734\/summarizing-result-of-a-formula","format":"Rich","lastPost":{"discussionID":107734,"commentID":385930,"name":"Re: Summarizing result of a formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/385930#Comment_385930","dateInserted":"2023-07-19T14:20:18+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-20T01:56:58+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-19T12:07:36+00:00","dateAnswered":"2023-07-18T15:44:21+00:00","acceptedAnswers":[{"commentID":385758,"body":"

It is fine using a formula as long as the formula is outputting numbers. What formula are you using?<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107740,"type":"question","name":"Smartsheet ownership","excerpt":"The person who created and \"owns\" an important sheet we need is on 8 weeks maternity leave. We need to change a few things, but no one has that permission. How do we override that?","snippet":"The person who created and \"owns\" an important sheet we need is on 8 weeks maternity leave. We need to change a few things, but no one has that permission. How do we override that?","categoryID":321,"dateInserted":"2023-07-18T15:14:59+00:00","dateUpdated":null,"dateLastComment":"2023-07-18T21:01:34+00:00","insertUserID":76851,"insertUser":{"userID":76851,"name":"Kitty","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Kitty","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/drupal_profile\/files\/2019-01\/6c\/fb\/n6cfbd4e9f8b51ef6eac617de4934460f.jpg","dateLastActive":"2023-07-18T18:11:31+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-20T01:56:58+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":33,"score":null,"hot":3379409193,"url":"https:\/\/community.smartsheet.com\/discussion\/107740\/smartsheet-ownership","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107740\/smartsheet-ownership","format":"Rich","lastPost":{"discussionID":107740,"commentID":385833,"name":"Re: Smartsheet ownership","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/385833#Comment_385833","dateInserted":"2023-07-18T21:01:34+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-20T01:56:58+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-18T15:52:14+00:00","dateAnswered":"2023-07-18T15:49:34+00:00","acceptedAnswers":[{"commentID":385764,"body":"

If there is anyone shared to the sheet as Admin, they should be able to make the necessary changes or share someone else to the sheet as Admin so that the changes can be made. Otherwise you are just going to have to wait until the owner of the sheet is able to share someone to it as Admin.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=321&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":4855,"limit":3},"title":"Trending in Smartsheet Basics","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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