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count decision formula

Andrew Henderson
Andrew Henderson ✭✭✭
edited 12/09/19 inArchived 2017 Posts

Hi all

I have a sheet that using the decision symbols, can anyone help me with the formula that counts the number of Yes, No, Hold. I would be happy if there was a way of just counting the number of the green yes

Many thanks

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  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭

    If you double click on the cell containing any symbol you will be able to see the text that occupies that cell and is replaced by the symbol. In the case of the DECISION symbols, you will want to use the words, "Yes" for green, "Hold" for yellow, and "No" for red.

    Your countif statement for Green would look something like this: =Countif(Seen:Seen, "Yes")

    To count Holds, simply replace "Yes" with "Hold", and to count No's - replace "Yes" with "No".

    If you are wanting to count a different column than the seen column then you can replace it with the column name. If the range you are counting contains whitespace or ends in a number you will want to surround your column name in brackets. =Countif([Column Name]:[Column Name], "Yes")

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  • Andrew Henderson
    Andrew Henderson ✭✭✭

    Mike your a legend!!!!!

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  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭

    Thank you, you're too kind!wink

    I am Glad I could help.

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You are very close, try this.<\/p>

=COUNTIFS([End Date]:[End Date], <= TODAY())<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":107098,"type":"question","name":"HAS and Children Functions","excerpt":"I have the following column1 formula: =IF(HAS(CHILDREN([Column2]@row), \"Text\"), 1, 0) which sets the value of column1 to 1 if \"Text\" is found in any children in Column2 This formula works well for a single nested file of children. However, I have a multi-level nested file (i.e. Parent1, Child1, Parent2, Child2) and it…","snippet":"I have the following column1 formula: =IF(HAS(CHILDREN([Column2]@row), \"Text\"), 1, 0) which sets the value of column1 to 1 if \"Text\" is found in any children in Column2 This…","categoryID":322,"dateInserted":"2023-06-29T18:01:34+00:00","dateUpdated":"2023-06-29T18:25:44+00:00","dateLastComment":"2023-06-29T19:48:55+00:00","insertUserID":158378,"insertUser":{"userID":158378,"name":"Mike Dufour","url":"https:\/\/community.smartsheet.com\/profile\/Mike%20Dufour","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!DKvTQ7i6zPw!HGjTH6jjgiQ!wvw2rujGLYm","dateLastActive":"2023-06-29T19:48:13+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":158378,"lastUserID":158378,"lastUser":{"userID":158378,"name":"Mike Dufour","url":"https:\/\/community.smartsheet.com\/profile\/Mike%20Dufour","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!DKvTQ7i6zPw!HGjTH6jjgiQ!wvw2rujGLYm","dateLastActive":"2023-06-29T19:48:13+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":41,"score":null,"hot":3376131029,"url":"https:\/\/community.smartsheet.com\/discussion\/107098\/has-and-children-functions","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107098\/has-and-children-functions","format":"Rich","lastPost":{"discussionID":107098,"commentID":383208,"name":"Re: HAS and Children Functions","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/383208#Comment_383208","dateInserted":"2023-06-29T19:48:55+00:00","insertUserID":158378,"insertUser":{"userID":158378,"name":"Mike Dufour","url":"https:\/\/community.smartsheet.com\/profile\/Mike%20Dufour","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!DKvTQ7i6zPw!HGjTH6jjgiQ!wvw2rujGLYm","dateLastActive":"2023-06-29T19:48:13+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-29T19:50:03+00:00","dateAnswered":"2023-06-29T18:48:24+00:00","acceptedAnswers":[{"commentID":383194,"body":"

CHILDREN will only look at entries one level down. DESCENDANTS will look at all levels below current.<\/p>"},{"commentID":383208,"body":"

Thank you Carson, very helpful!<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107085,"type":"question","name":"Using INDEX\/MATCH to pull a date and CountIF not recognizing as a date","excerpt":"Hi, I'm using INDEX\/MATCH to pull a date from one report into another based on the same ID number. If there is no match, an error message populates. =IFERROR(INDEX({Corporate CAPA Closed Effective Date}, MATCH([InfoCard Number]@row, {Corporate CAPA Closed InfoCard Number}, 0)), \"CAPA Not Closed\") Once the formula is…","snippet":"Hi, I'm using INDEX\/MATCH to pull a date from one report into another based on the same ID number. If there is no match, an error message populates. =IFERROR(INDEX({Corporate CAPA…","categoryID":322,"dateInserted":"2023-06-29T15:11:26+00:00","dateUpdated":null,"dateLastComment":"2023-06-29T20:28:41+00:00","insertUserID":146974,"insertUser":{"userID":146974,"name":"Jack Parry","url":"https:\/\/community.smartsheet.com\/profile\/Jack%20Parry","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-29T20:28:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":146974,"lastUser":{"userID":146974,"name":"Jack Parry","url":"https:\/\/community.smartsheet.com\/profile\/Jack%20Parry","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-29T20:28:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":24,"score":null,"hot":3376123207,"url":"https:\/\/community.smartsheet.com\/discussion\/107085\/using-index-match-to-pull-a-date-and-countif-not-recognizing-as-a-date","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107085\/using-index-match-to-pull-a-date-and-countif-not-recognizing-as-a-date","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":107085,"commentID":383212,"name":"Re: Using INDEX\/MATCH to pull a date and CountIF not recognizing as a date","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/383212#Comment_383212","dateInserted":"2023-06-29T20:28:41+00:00","insertUserID":146974,"insertUser":{"userID":146974,"name":"Jack Parry","url":"https:\/\/community.smartsheet.com\/profile\/Jack%20Parry","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-29T20:28:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-29T20:28:12+00:00","dateAnswered":"2023-06-29T17:10:07+00:00","acceptedAnswers":[{"commentID":383157,"body":"

The INDEX function should be retaining the data type (in this case date value). It sounds like the issue is that there is at least one blank or no-date value within the range. To accommodate that you would use:<\/p>


<\/p>

=COUNTIFS({All Sites CAPA}, CONTAINS(\"CAPA\", @cell), {All Sites CAPA Effective Date}, IFERROR(<\/strong>MONTH(@cell), 0)<\/strong> = 6, {All Sites CAPA Closed On Time?}, CONTAINS(\"CAPA Overdue\", @cell))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&siteSectionID=0&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending Posts","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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