Red, Yellow, Green, Blue

HardWork
HardWork ✭
edited 01/17/22 inFormulas and Functions

=IF([CEO Approval to Re-Open]@row = "Approved", "Green", IF([CEO Approval to Re-Open]@row = "Declined", "Red", IF([CEO Approval to Close]@row = "Declined", "Yellow", IF([CEO Approval to Close]@row = "Approved", "Red", ISBLANK([CEO Approval to Close]@row = " ", "Blue", ISBLANK([CEO Approval to Re-Open]@row = " ", "Blue"))))))

Stage 1 - Request to Close

Approved - Red

Declined - Yellow

Blank - Blue

Stage 2 - Request to Open

批准- Green

Declined - Red

Blank - Blue

But my formula is giving me an error message. Both stages are on the same row. Stage 2 trumps Stage 1. What am I doing wrong?

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Best Answers

  • David Tutwiler
    David Tutwiler Overachievers
    Answer ✓

    Gotcha. I missed that you had ISBLANK and = " ". You don't need both because ISBLANK will return true if it is blank or false if it is not. This formula should resolve all of your scenarios.

    =IF([CEO Approval to Re-Open]@row = "Approved", "Green", IF([CEO Approval to Re-Open]@row = "Declined", "Red", IF([CEO Approval to Close]@row = "Declined", "Yellow", IF([CEO Approval to Close]@row = "Approved", "Red", IF(ISBLANK([CEO Approval to Close]@row), "Blue", IF(ISBLANK([CEO Approval to Re-Open]@row), "Blue"))))))

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  • HardWork
    HardWork ✭
    Answer ✓

    You are the best!!! That did the trick, thank you so much!

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Answers

  • David Tutwiler
    David Tutwiler Overachievers

    The formula to this point makes sense and I think would resolve:

    =IF([CEO Approval to Re-Open]@row = "Approved", "Green", IF([CEO Approval to Re-Open]@row = "Declined", "Red", IF([CEO Approval to Close]@row = "Declined", "Yellow", IF([CEO Approval to Close]@row = "Approved", "Red"

    However, after that you move into ISBLANK, which will either return True or False. I think what you want to do is put an IF(ISBLANK( and follow that scheme through the end of your formula. That should make it resolve without error. So something like:

    =IF([CEO Approval to Re-Open]@row = "Approved", "Green", IF([CEO Approval to Re-Open]@row = "Declined", "Red", IF([CEO Approval to Close]@row = "Declined", "Yellow", IF([CEO Approval to Close]@row = "Approved", "Red", IF(ISBLANK([CEO Approval to Close]@row = " ", "Blue", IF(ISBLANK([CEO Approval to Re-Open]@row = " ", "Blue"))))))))

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  • HardWork
    HardWork ✭

    Thank you so much David for helping.

    I got an "Incorrect Argument Set" error message with your:

    =IF([CEO Approval to Re-Open]@row = "Approved", "Green", IF([CEO Approval to Re-Open]@row = "Declined", "Red", IF([CEO Approval to Close]@row = "Declined", "Yellow", IF([CEO Approval to Close]@row = "Approved", "Red", IF(ISBLANK([CEO Approval to Close]@row = " ", "Blue", IF(ISBLANK([CEO Approval to Re-Open]@row = " ", "Blue"))))))))


    Any other thoughts?

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  • David Tutwiler
    David Tutwiler Overachievers
    Answer ✓

    Gotcha. I missed that you had ISBLANK and = " ". You don't need both because ISBLANK will return true if it is blank or false if it is not. This formula should resolve all of your scenarios.

    =IF([CEO Approval to Re-Open]@row = "Approved", "Green", IF([CEO Approval to Re-Open]@row = "Declined", "Red", IF([CEO Approval to Close]@row = "Declined", "Yellow", IF([CEO Approval to Close]@row = "Approved", "Red", IF(ISBLANK([CEO Approval to Close]@row), "Blue", IF(ISBLANK([CEO Approval to Re-Open]@row), "Blue"))))))

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  • HardWork
    HardWork ✭
    Answer ✓

    You are the best!!! That did the trick, thank you so much!

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  • David Tutwiler
    David Tutwiler Overachievers

    That's awesome. Glad it's working.

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  • Cimafranca
    Cimafranca ✭

    @David Tutwiler

    I have an even more basic question regarding Green, Yellow, and Red. I thought typing any of these color descriptors in parentheses would yield the corresponding color icon for IF functions. While I can get my IF function to behave properly, the formula is returning the actual word Green, Yellow, or Red.How do I get this IF function to return the appropriately colored dot? And theColumn Propertyneeds to be set toText/Number, correct?

    =IF([email protected]= "Completed", "Green", IF([Due Date]@row < TODAY(7), "Yellow", IF([Due Date]@row > TODAY(0), "Red")))

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  • David Tutwiler
    David Tutwiler Overachievers

    @CimafrancaThe good news is that the formula looks correct. I believe your issue is with the column property. For this to work you have to set the column up to use Symbols, and then select the Red/Green/Yellow bubbles as your symbol choice.

    Otherwise, you are just returning the words Red/Green/Yellow and Smartsheet will put those words in the cell instead. Setting the column type to Symbols lets Smartsheet know that you want to convert the text to the appropriate symbol.

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  • Cimafranca
    Cimafranca ✭

    @David TutwilerYes - your recommendation fixed it! From the tutorials, I was under the impression that formulas only worked inText/Numberformat. I now see the appropriate color dot. Thank you so much for your help!

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  • David Tutwiler
    David Tutwiler Overachievers

    No problem, glad that got it going.

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Awesome! I'm glad it's working for you. 👍️<\/span><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107143,"type":"question","name":"How can I get (on a separate metric sheet) the average SLA time within a given month?","excerpt":"I am trying to create a metric sheet to document how long response and acknowledgement times are taking per month for record keeping. I have a sheet that has an acknowledgement SLA column and a \"date of request\" (auto column for when the submission was created), and I'm looking to record the average for each month on a…","snippet":"I am trying to create a metric sheet to document how long response and acknowledgement times are taking per month for record keeping. I have a sheet that has an acknowledgement…","categoryID":322,"dateInserted":"2023-06-30T15:31:46+00:00","dateUpdated":null,"dateLastComment":"2023-06-30T17:30:08+00:00","insertUserID":159225,"insertUser":{"userID":159225,"name":"laney_white","url":"https:\/\/community.smartsheet.com\/profile\/laney_white","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!5FvXObtmaHw!CVFXQvc68Xo!anynrNoWe-v","dateLastActive":"2023-06-30T17:19:19+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":161714,"lastUser":{"userID":161714,"name":"Carson Penticuff","url":"https:\/\/community.smartsheet.com\/profile\/Carson%20Penticuff","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/B0Q390EZX8XK\/nBGT0U1689CN6.jpg","dateLastActive":"2023-07-01T15:47:10+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":25,"score":null,"hot":3376287114,"url":"https:\/\/community.smartsheet.com\/discussion\/107143\/how-can-i-get-on-a-separate-metric-sheet-the-average-sla-time-within-a-given-month","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107143\/how-can-i-get-on-a-separate-metric-sheet-the-average-sla-time-within-a-given-month","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":107143,"commentID":383369,"name":"Re: How can I get (on a separate metric sheet) the average SLA time within a given month?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/383369#Comment_383369","dateInserted":"2023-06-30T17:30:08+00:00","insertUserID":161714,"insertUser":{"userID":161714,"name":"Carson Penticuff","url":"https:\/\/community.smartsheet.com\/profile\/Carson%20Penticuff","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/B0Q390EZX8XK\/nBGT0U1689CN6.jpg","dateLastActive":"2023-07-01T15:47:10+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/ZXS917R2FJKC\/master-sheet-png.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"master sheet.PNG"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-30T17:19:35+00:00","dateAnswered":"2023-06-30T15:50:27+00:00","acceptedAnswers":[{"commentID":383345,"body":"

If I understand correctly, this may help.<\/p>

=AVERAGEIF({date of request}, MONTH(@cell) = 2, {Ack SLA})<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":107116,"type":"question","name":"I'd like to create a column formula that references a specific cell with acceptable syntax","excerpt":"I have a sheet that has a column of dates that autofill based on another date. Specifically, each row has target end dates based on weeks ahead of the date that I want to reference. This is to make sure tasks are started on time in relation to the overall start date. My formula is currently: =[Target End Date]1 - ([Task…","snippet":"I have a sheet that has a column of dates that autofill based on another date. Specifically, each row has target end dates based on weeks ahead of the date that I want to…","categoryID":322,"dateInserted":"2023-06-29T23:48:12+00:00","dateUpdated":null,"dateLastComment":"2023-06-30T22:48:54+00:00","insertUserID":163028,"insertUser":{"userID":163028,"name":"jcabaniss","url":"https:\/\/community.smartsheet.com\/profile\/jcabaniss","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-01T02:58:52+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":129958,"lastUser":{"userID":129958,"name":"Lucas Rayala","title":"Program Manager","url":"https:\/\/community.smartsheet.com\/profile\/Lucas%20Rayala","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!3C9S_9DsC3w!XMDTX-y-BOY!7HVumwhOGBb","dateLastActive":"2023-07-01T15:43:12+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":34,"score":null,"hot":3376249626,"url":"https:\/\/community.smartsheet.com\/discussion\/107116\/id-like-to-create-a-column-formula-that-references-a-specific-cell-with-acceptable-syntax","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107116\/id-like-to-create-a-column-formula-that-references-a-specific-cell-with-acceptable-syntax","format":"Rich","lastPost":{"discussionID":107116,"commentID":383416,"name":"Re: I'd like to create a column formula that references a specific cell with acceptable syntax","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/383416#Comment_383416","dateInserted":"2023-06-30T22:48:54+00:00","insertUserID":129958,"insertUser":{"userID":129958,"name":"Lucas Rayala","title":"Program Manager","url":"https:\/\/community.smartsheet.com\/profile\/Lucas%20Rayala","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!3C9S_9DsC3w!XMDTX-y-BOY!7HVumwhOGBb","dateLastActive":"2023-07-01T15:43:12+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-30T15:52:25+00:00","dateAnswered":"2023-06-30T00:15:36+00:00","acceptedAnswers":[{"commentID":383245,"body":"

@jcabaniss<\/a> , swap out this:<\/p>

=[Target End Date]1<\/p>

with this:<\/p>

=Index([Target End Date]:[Target End Date], 1)<\/p>

the second value in an index function is the row—usually we make this a MATCH lookup function but it can also be a number.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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