How to count multiple values in a cell within a range?

Kelly Pratt
Kelly Pratt ✭
inFormulas and Functions

I am trying to figure out a formula where I can count 1 row more than once in a COUNTIF formula based on what it contains. For example, I have a column that includes multiple values, separated by commas. I'd like to be able to count the total number of commas within that cell. For example, if a cell has three commas - it is counted three times rather than just once in a COUNT IF formula.


Hope this makes sense and open to any and all feedback! Hoping to do this without helper columns.

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  • Intern98
    Intern98 ✭✭✭
    Answer ✓

    Hi I am only able to provide a solution which need a helper column:

    =LEN([X]@row) - LEN(SUBSTITUTE([X]@row, ",", "")) which counts number of commas

    after which a simple

    =sum([help]:[help])

    will account for all commas

    Do let me know if it worked

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Try omitting the \"*100\" at the end of your formula. Convert the column to show the number as a percentage. <\/p>
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<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107015,"type":"question","name":"Coiuntifs Formula Help Needed","excerpt":"Hi! Can anyone please assist with the correct Formula? i'm trying to count how many rows are on a sheet(Reference Sheet) the criterea for the rows are as follows: =countifs STATUS Column is \"Discharged\" or \"ACTIVE\" , Discharged\/Nonadmit Column is Greater than 05\/19\/2023 and Date activated column is less than 05\/27\/2023 I…","snippet":"Hi! Can anyone please assist with the correct Formula? i'm trying to count how many rows are on a sheet(Reference Sheet) the criterea for the rows are as follows: =countifs STATUS…","categoryID":322,"dateInserted":"2023-06-28T13:59:55+00:00","dateUpdated":null,"dateLastComment":"2023-06-28T14:35:02+00:00","insertUserID":162885,"insertUser":{"userID":162885,"name":"Ymandel","title":"President","url":"https:\/\/community.smartsheet.com\/profile\/Ymandel","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-28T15:49:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":162885,"lastUser":{"userID":162885,"name":"Ymandel","title":"President","url":"https:\/\/community.smartsheet.com\/profile\/Ymandel","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-28T15:49:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":27,"score":null,"hot":3375925497,"url":"https:\/\/community.smartsheet.com\/discussion\/107015\/coiuntifs-formula-help-needed","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107015\/coiuntifs-formula-help-needed","format":"Rich","lastPost":{"discussionID":107015,"commentID":382847,"name":"Re: Coiuntifs Formula Help Needed","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/382847#Comment_382847","dateInserted":"2023-06-28T14:35:02+00:00","insertUserID":162885,"insertUser":{"userID":162885,"name":"Ymandel","title":"President","url":"https:\/\/community.smartsheet.com\/profile\/Ymandel","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-28T15:49:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-28T14:22:57+00:00","dateAnswered":"2023-06-28T14:10:08+00:00","acceptedAnswers":[{"commentID":382838,"body":"

@Ymandel<\/a> See if this version works:<\/p>

=COUNTIFS([Discharged Date]:[Discharged Date], >DATE(2023, 5, 26), [Date Activated]:[Date Activated], <=(DATE(2023, 6, 2)), [Status]:[Status], OR(@cell = \"Active\", @cell = \"Discharged\"))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107013,"type":"question","name":"#Incorrect Argument Set","excerpt":"Good Morning, I've been trying to figure this formula out but I can't seem to get it. I need to sum any amount in the computed count column, match it with the AP tech for a specific month. I've tried swapping the columns around but nothing seems to work. What am I missing? =SUMIFS({011-AP Archive AP Tech}, [Primary…","snippet":"Good Morning, I've been trying to figure this formula out but I can't seem to get it. I need to sum any amount in the computed count column, match it with the AP tech for a…","categoryID":322,"dateInserted":"2023-06-28T13:44:50+00:00","dateUpdated":null,"dateLastComment":"2023-06-28T14:41:30+00:00","insertUserID":156010,"insertUser":{"userID":156010,"name":"AliT","url":"https:\/\/community.smartsheet.com\/profile\/AliT","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!80tRN2Ch-HQ!nDHdH1rxiPw!1_-nYVqJJzq","dateLastActive":"2023-06-28T14:41:41+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":156010,"lastUser":{"userID":156010,"name":"AliT","url":"https:\/\/community.smartsheet.com\/profile\/AliT","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!80tRN2Ch-HQ!nDHdH1rxiPw!1_-nYVqJJzq","dateLastActive":"2023-06-28T14:41:41+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":1,"countViews":18,"score":null,"hot":3375923780,"url":"https:\/\/community.smartsheet.com\/discussion\/107013\/incorrect-argument-set","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107013\/incorrect-argument-set","format":"Rich","lastPost":{"discussionID":107013,"commentID":382850,"name":"Re: #Incorrect Argument Set","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/382850#Comment_382850","dateInserted":"2023-06-28T14:41:30+00:00","insertUserID":156010,"insertUser":{"userID":156010,"name":"AliT","url":"https:\/\/community.smartsheet.com\/profile\/AliT","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!80tRN2Ch-HQ!nDHdH1rxiPw!1_-nYVqJJzq","dateLastActive":"2023-06-28T14:41:41+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-28T14:41:39+00:00","dateAnswered":"2023-06-28T14:41:30+00:00","acceptedAnswers":[{"commentID":382850,"body":"

with a little more work - I got it!!<\/p>

=SUMIFS({011-AP Archive Computed Count}, {011-AP Archive AP Tech}, [Primary Column]118, {011-AP Archive Month}, 3)<\/p>

I swear I tried this earlier!! But I did confirm that it is adding up correctly!!<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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