Calculate new start time for whole schedule

Hi there!

As an event organizer, I want to automatically update my schedule in smartsheet when a session takes longer than expected.

Column 1: Start Time (HH:MM)

Column 2: End Time (HH:MM)

Column 3: duration in minutes

Column 4: new start time (HH:MM)

how can I arrange a formula so that once entering a new start time in Column 4, the rest of the schedule changes? Basically, I need the exact functionality that is already there with start date, end date, duration and predecessor.

Thanks in advance!

Sascha

Bildschirmfoto 2020-10-13 um 10.48.14.png


Answers

  • Ramzi K
    Ramzi K ✭✭✭✭✭

    @Sascha Nachtnebel

    If this is a project sheet (i.e. using Smartsheet's project settings and functionality), you will not be able to put formulas in the duration or end date columns. You will need to make your changes manually.

    Cheers,

    Ramzi

    Ramzi Khuri - Principal Consultant @ Cedar Tree Consulting (www.cedartreeconsulting.com)

    Feel free to email me:[email protected]

    If this post helped you out, please help the Community bymarking it as the accepted answer/helpful.

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If I understand correctly, this may help.<\/p>

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@jcabaniss<\/a> , swap out this:<\/p>

=[Target End Date]1<\/p>

with this:<\/p>

=Index([Target End Date]:[Target End Date], 1)<\/p>

the second value in an index function is the row—usually we make this a MATCH lookup function but it can also be a number.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107106,"type":"question","name":"Help with IF\/INDEX\/MATCH (I think)","excerpt":"Hi there - I'm looking for a formula that looks at Sheet 2 and if the \"Terminated\" box is checked, then check the \"Not Currently Active\" box in Sheet 1, according to the entity name. (Meaning if Happy Co is listed as Terminated in Sheet 2, it would be marked as \"Not Currently Active\" in Sheet 1. I appreciate any help you…","snippet":"Hi there - I'm looking for a formula that looks at Sheet 2 and if the \"Terminated\" box is checked, then check the \"Not Currently Active\" box in Sheet 1, according to the entity…","categoryID":322,"dateInserted":"2023-06-29T20:08:33+00:00","dateUpdated":null,"dateLastComment":"2023-06-30T17:31:13+00:00","insertUserID":159342,"insertUser":{"userID":159342,"name":"Beth Fantozzi 1","url":"https:\/\/community.smartsheet.com\/profile\/Beth%20Fantozzi%201","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-30T17:30:50+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":159342,"lastUser":{"userID":159342,"name":"Beth Fantozzi 1","url":"https:\/\/community.smartsheet.com\/profile\/Beth%20Fantozzi%201","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-30T17:30:50+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":4,"countViews":25,"score":null,"hot":3376217986,"url":"https:\/\/community.smartsheet.com\/discussion\/107106\/help-with-if-index-match-i-think","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107106\/help-with-if-index-match-i-think","format":"Rich","lastPost":{"discussionID":107106,"commentID":383370,"name":"Re: Help with IF\/INDEX\/MATCH (I think)","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/383370#Comment_383370","dateInserted":"2023-06-30T17:31:13+00:00","insertUserID":159342,"insertUser":{"userID":159342,"name":"Beth Fantozzi 1","url":"https:\/\/community.smartsheet.com\/profile\/Beth%20Fantozzi%201","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-30T17:30:50+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/GBKA55RVG9B1\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-30T17:30:48+00:00","dateAnswered":"2023-06-30T15:44:50+00:00","acceptedAnswers":[{"commentID":383341,"body":"

I'm sorry but this didn't quite answer my question. And after I looked at it again, I realized that my question was wrong. I actually need to check the box \"Not Currently Active\" in Sheet 1 if the information in Sheet 2 is: \"Terminated is Checked\", and the state is X and the Entity Name is the same. Here are the new screen shots:<\/p>

\n
\n \n \"image.png\"<\/img><\/a>\n <\/div>\n<\/div>\n
\n
\n \n \"image.png\"<\/img><\/a>\n <\/div>\n<\/div>\n

<\/p>


<\/p>


<\/p>


<\/p>


<\/p>


<\/p>


<\/p>


<\/p>


<\/p>

Thank you!<\/p>"},{"commentID":383360,"body":"

=if(has(collect({terminated},{entity name},[entity name]@row,{State of Filing},[State of Filing]@row),true),1,0)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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