Strategic Portfolio Management

Is anyone using SmartSheet to manage your organization's project portfolio?

My team is new to SmartSheet. We have some detailed questions about how to design reporting and dashboards that assimilate data across multiple sheets. Each portfolio has a different management process at the moment and each needs to be linked to our organization's annual strategic goals.

Looking for an organizational contact who has done this type of work within SmartSheet and/or a SmartSheet resource who can provide some specific technical direction.

Thanks!

Answers

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Hi @L Darvesh<\/a> <\/p>

This should work, just needed to add in a + before the [CS Lead] element<\/p>

=[Client Short Name country - Project name]@row +\" - \"+ [Event Location]@row + \" (\"+<\/strong> [CS Lead]@row + \") \"<\/p>

hope that helps <\/p>

Thanks<\/p>

Paul<\/p>"},{"commentID":401159,"body":"

Hi @L Darvesh<\/a>,<\/p>

You need a + between the opening bracket and the [CS Lead]@row:<\/p>

\n
\n \n \"image.png\"<\/img><\/a>\n <\/div>\n<\/div>\n

This is what's causing an #UNPARSEABLE error to crop up.<\/p>

Hopefully this resolves the issue!<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":112005,"type":"question","name":"I want to count past due tasks using 2 date columns.","excerpt":"Hello all, I'm trying to count overdue tasks by using 2 different date columns. I'm currently using this formula , =COUNTIFS([Hardware Actual Construction NTP]:[Hardware Actual Construction NTP], <[Hardware Planned Construction NTP]:[Hardware Planned Construction NTP]) However, whatever dates get put into the columns the…","snippet":"Hello all, I'm trying to count overdue tasks by using 2 different date columns. I'm currently using this formula , =COUNTIFS([Hardware Actual Construction NTP]:[Hardware Actual…","categoryID":322,"dateInserted":"2023-10-23T11:52:15+00:00","dateUpdated":null,"dateLastComment":"2023-10-23T13:37:13+00:00","insertUserID":165764,"insertUser":{"userID":165764,"name":"Cidniz","title":"Manager","url":"https:\/\/community.smartsheet.com\/profile\/Cidniz","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-23T14:46:52+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":151203,"lastUser":{"userID":151203,"name":"Nick Korna","url":"https:\/\/community.smartsheet.com\/profile\/Nick%20Korna","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-23T16:23:56+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":24,"score":null,"hot":3396131968,"url":"https:\/\/community.smartsheet.com\/discussion\/112005\/i-want-to-count-past-due-tasks-using-2-date-columns","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/112005\/i-want-to-count-past-due-tasks-using-2-date-columns","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":112005,"commentID":401135,"name":"Re: I want to count past due tasks using 2 date columns.","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/401135#Comment_401135","dateInserted":"2023-10-23T13:37:13+00:00","insertUserID":151203,"insertUser":{"userID":151203,"name":"Nick Korna","url":"https:\/\/community.smartsheet.com\/profile\/Nick%20Korna","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-23T16:23:56+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/XQ2RPEU6PB8T\/image.png","urlSrcSet":{"10":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=10\/https:\/\/us.v-cdn.net\/6031209\/uploads\/XQ2RPEU6PB8T\/image.png","300":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=300\/https:\/\/us.v-cdn.net\/6031209\/uploads\/XQ2RPEU6PB8T\/image.png","800":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=800\/https:\/\/us.v-cdn.net\/6031209\/uploads\/XQ2RPEU6PB8T\/image.png","1200":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1200\/https:\/\/us.v-cdn.net\/6031209\/uploads\/XQ2RPEU6PB8T\/image.png","1600":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1600\/https:\/\/us.v-cdn.net\/6031209\/uploads\/XQ2RPEU6PB8T\/image.png"},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-23T13:19:04+00:00","dateAnswered":"2023-10-23T12:21:38+00:00","acceptedAnswers":[{"commentID":401118,"body":"

Hi @Cidniz<\/a> <\/p>

The easiest way to do this is to add a Helper column doing the check for you and then use this.<\/p>

Helper column formula:<\/p>

=IF([Hardware Planned Construction NTP]@row < [Hardware Actual Construction NTP]@row, 1, 0)<\/p>

Then either:<\/p>

=SUM([Helper column]:[Helper column]) - if you left the Helper column as a number<\/p>

=COUNTIF([Helper column]:[Helper column], 1) - if you had the Helper column as a checkbox<\/p>

Hope this helps, but any questions\/problems then just ask! 🙂<\/span><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"formulas","name":"Formulas"}]},{"discussionID":111986,"type":"question","name":"Need Formula Guidance for finding matches between 2 sheets","excerpt":"I am trying to identify a match for a Deal ID between 2 sheets. I need to provide stats on the results. CSRSheet is Sheet 1's Deal ID Column Sheet 2, where Deal ID is, are form submissions I added a checkbox column for the match formula in Sheet 2. I was using this =IF(INDEX({CSRSheet}, MATCH([Deal ID]@row, {CSRSheet}, 0))…","snippet":"I am trying to identify a match for a Deal ID between 2 sheets. I need to provide stats on the results. CSRSheet is Sheet 1's Deal ID Column Sheet 2, where Deal ID is, are form…","categoryID":322,"dateInserted":"2023-10-20T20:53:16+00:00","dateUpdated":null,"dateLastComment":"2023-10-23T14:13:15+00:00","insertUserID":168873,"insertUser":{"userID":168873,"name":"Tammy McCauley","title":"Legal Operations","url":"https:\/\/community.smartsheet.com\/profile\/Tammy%20McCauley","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-23T14:53:26+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":168873,"lastUser":{"userID":168873,"name":"Tammy McCauley","title":"Legal Operations","url":"https:\/\/community.smartsheet.com\/profile\/Tammy%20McCauley","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-23T14:53:26+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":4,"countViews":48,"score":null,"hot":3395907991,"url":"https:\/\/community.smartsheet.com\/discussion\/111986\/need-formula-guidance-for-finding-matches-between-2-sheets","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/111986\/need-formula-guidance-for-finding-matches-between-2-sheets","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":111986,"commentID":401146,"name":"Re: Need Formula Guidance for finding matches between 2 sheets","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/401146#Comment_401146","dateInserted":"2023-10-23T14:13:15+00:00","insertUserID":168873,"insertUser":{"userID":168873,"name":"Tammy McCauley","title":"Legal Operations","url":"https:\/\/community.smartsheet.com\/profile\/Tammy%20McCauley","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-23T14:53:26+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-23T14:13:19+00:00","dateAnswered":"2023-10-23T01:13:19+00:00","acceptedAnswers":[{"commentID":401099,"body":"

@Tammy McCauley<\/a> Try this<\/p>

=IF([Deal ID]@row = \"//www.santa-greenland.com/community/discussion/74602/\", 0, IF(INDEX({CSRSheet}, MATCH([Deal ID]@row, {CSRSheet}, 0)) = [Deal ID]@row, 1, 0))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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