Formula for Multi-Select Contact Column and Dropdown List
On my sheet I have one column titled “Inspectors”, this is a multi-select contact column that will have multiple options in it at times. I have a second column titled "Categories for Failure" this is a dropdown list which will also have multiple options selected at times.
I was hoping to create a formula that uniquely tracks individual failures by individual inspectors.
Currently when I have two contacts in the multi-select contact column it will not track on my data sheet, only when there is a single selection will it track.
My current formula is: =COUNTIFS({Categories for Failure}, CONTAINS("Writing on Unit", @cell), {Quality Inspector},[email protected])
EX: Multi-Select Contact Column “Inspectors” has “Multiple Unique Names” Multi-Select Column “Categories for Failures” has “Multiple Unique Criteria”
Totaling the unique categories for failure by individual inspectors using a multi-select contact column and a dropdown list..
Hopefully this makes a bit of sense and thank you for any help you can provide!
Best Answer
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Paul Newcome ✭✭✭✭✭✭You don't need the AND function. The syntax from your original formula was correct. You just need to swap the CONTAINS for the HAS (proper syntax of course) and use that function for both criteria pieces.
HAS(@cell, "text string")
10xViz
Answers
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Paul Newcome ✭✭✭✭✭✭
You will need the HAS function for both criteria sets as opposed to the CONTAINS function.
10xViz
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Matthew R ✭✭Thank you!
This was the formula I was trying with the HAS function involved, it is giving me an UNPARSEABLE error. I am thinking my structure is off a bit or maybe incorporating the AND function incorrectly.
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Paul Newcome ✭✭✭✭✭✭
You don't need the AND function. The syntax from your original formula was correct. You just need to swap the CONTAINS for the HAS (proper syntax of course) and use that function for both criteria pieces.
HAS(@cell, "text string")
10xViz
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Matthew R ✭✭
YOU WERE 100% SPOT ON, formula below works perfectly for what I am after.
=COUNTIFS({Categories for Failure}, HAS(@cell, "Missing Parts"), {Inspector}, HAS(@cell, "Tony Mannon"))
Can not thank you enough, a little tweaking last night and head scratching and we are good to go, proper syntax is difficult for me still haha!
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Paul Newcome ✭✭✭✭✭✭
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=DATEONLY(Created@row) + IF(AND(FIND(\"P\", Created@row)> 0, VALUE(MID(Created@row, FIND(\" \", Created@row) + 1, FIND(\":\", Created@row) - (FIND(\" \", Created@row) + 1))) >= 4, VALUE(MID(Created@row, FIND(\" \", Created@row) + 1, FIND(\":\", Created@row) - (FIND(\" \", Created@row) + 1))) < 12), 1, 0)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":227,"urlcode":"api-and-developers","name":"API and Developers"},{"tagID":254,"urlcode":"Formulas","name":"Formulas"},{"tagID":277,"urlcode":"Integrations","name":"Integrations"},{"tagID":334,"urlcode":"automations","name":"Automations"},{"tagID":369,"urlcode":"bridge-by-smartsheet","name":"Bridge"}]},{"discussionID":108222,"type":"question","name":"Parent Status based on Children Statuses - Need help refining this formula","excerpt":"Hey Smartsheet Community! I have a beast of a formula that has probably gotten a bit away from me, but I need help refining this so it meets certain criteria per our stakeholders vision. Here's the formula: =IF(COUNT(CHILDREN()) = COUNTIF(CHILDREN(), \"Complete\"), \"Complete\", IF(COUNT(CHILDREN()) = AND(COUNTIF(CHILDREN(),…","snippet":"Hey Smartsheet Community! I have a beast of a formula that has probably gotten a bit away from me, but I need help refining this so it meets certain criteria per our stakeholders…","categoryID":322,"dateInserted":"2023-07-27T20:58:59+00:00","dateUpdated":null,"dateLastComment":"2023-07-28T12:20:53+00:00","insertUserID":146258,"insertUser":{"userID":146258,"name":"dhall","url":"https:\/\/community.smartsheet.com\/profile\/dhall","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-28T12:21:16+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"},"updateUserID":null,"lastUserID":146258,"lastUser":{"userID":146258,"name":"dhall","url":"https:\/\/community.smartsheet.com\/profile\/dhall","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-28T12:21:16+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":28,"score":null,"hot":3381040192,"url":"https:\/\/community.smartsheet.com\/discussion\/108222\/parent-status-based-on-children-statuses-need-help-refining-this-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108222\/parent-status-based-on-children-statuses-need-help-refining-this-formula","format":"Rich","tagIDs":[219,254],"lastPost":{"discussionID":108222,"commentID":387762,"name":"Re: Parent Status based on Children Statuses - Need help refining this formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/387762#Comment_387762","dateInserted":"2023-07-28T12:20:53+00:00","insertUserID":146258,"insertUser":{"userID":146258,"name":"dhall","url":"https:\/\/community.smartsheet.com\/profile\/dhall","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-28T12:21:16+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/P3FFJGV2II8T\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-28T12:21:14+00:00","dateAnswered":"2023-07-28T00:26:52+00:00","acceptedAnswers":[{"commentID":387717,"body":"
Give this a try:<\/p>
=IF(COUNT(CHILDREN()) = COUNTIFS(CHILDREN(), @cell = \"Canceled\"), \"Canceled\", IF(COUNT(CHILDREN()) = COUNTIFS(CHILDREN(), OR(@cell = \"Complete\", @cell = \"Canceled\", @cell = \"On Hold\")), \"Complete\", IF(COUNT(CHILDREN()) = COUNTIFS(CHILDREN(), @cell = \"Not Started\"), \"Not Started\", IF(COUNTIFS(CHLDREN(), @cell = \"Upcoming\")> 0, \"Upcoming\", \"In Progress\"))))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":219,"urlcode":"Sheets","name":"Sheets"},{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":108218,"type":"question","name":"Help with \"AND\" formula","excerpt":"I'm using this formula where I want to generate the average complexity score for any projects in the year 2019 where the product is ESP. However, when I use this formula I'm getting an \"Invalid Data type\". I've confirmed all references are correct. Anyone have ideas? =AVERAGEIF(AND({Complexity Year}, \"2019\", {Product},…","snippet":"I'm using this formula where I want to generate the average complexity score for any projects in the year 2019 where the product is ESP. However, when I use this formula I'm…","categoryID":322,"dateInserted":"2023-07-27T20:23:56+00:00","dateUpdated":null,"dateLastComment":"2023-07-28T12:47:12+00:00","insertUserID":156865,"insertUser":{"userID":156865,"name":"Katie S.","url":"https:\/\/community.smartsheet.com\/profile\/Katie%20S.","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!xWDX8YmJLfc!pKNXqRG2rHs!yB3MdbY6fmJ","dateLastActive":"2023-07-28T12:44:57+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":156865,"lastUser":{"userID":156865,"name":"Katie S.","url":"https:\/\/community.smartsheet.com\/profile\/Katie%20S.","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!xWDX8YmJLfc!pKNXqRG2rHs!yB3MdbY6fmJ","dateLastActive":"2023-07-28T12:44:57+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":35,"score":null,"hot":3381039668,"url":"https:\/\/community.smartsheet.com\/discussion\/108218\/help-with-and-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108218\/help-with-and-formula","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":108218,"commentID":387766,"name":"Re: Help with \"AND\" formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/387766#Comment_387766","dateInserted":"2023-07-28T12:47:12+00:00","insertUserID":156865,"insertUser":{"userID":156865,"name":"Katie S.","url":"https:\/\/community.smartsheet.com\/profile\/Katie%20S.","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!xWDX8YmJLfc!pKNXqRG2rHs!yB3MdbY6fmJ","dateLastActive":"2023-07-28T12:44:57+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-28T12:46:42+00:00","dateAnswered":"2023-07-27T22:53:31+00:00","acceptedAnswers":[{"commentID":387693,"body":"
AVERAGEIF and AND do not play well together. Try this one, it collects all values that meet your criteria and then averages them. I am assuming {Complexity Score New} is the range with the values you would like to average.<\/p>
=AVG(COLLECT({Complexity Score New}, {Complexity Year}, \"2019\", {Product}, \"ESP\"))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">
