Removing the "Comments" tab from exported Excel reports

Amber Eakin
Amber Eakin ✭✭✭✭✭✭

Hello, everyone! I have an automated Report that exports as an Excel file attachment to a team leader every week. He uses this report to upload info into a different system (not project management, a totally different thing). Each report comes with the report on one worksheet tab and a second worksheet tab called "Comments."

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We don't need the "Comments" worksheet. Is there a setting I'm overlooking in the Report settings to remove this?

I appreciate your collective insight!

Amber Eakin, MSLS, M.Ed.

Adult Education Specialist | Process Improvement Enthusiast

Answers

You can skip the collect and just use MAX():<\/p>

=IF([Fully Certified]@row = \"Yes\", MAX([Train Date - Blower]@row, [Train Date - Broom]@row, [Train Date - Chem]@row), \"//www.santa-greenland.com/community/discussion/109418/\")<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":110767,"type":"question","name":"PDF Icon \/ Thumbnail in the row?","excerpt":"Hi, I'm sure its a big use of smart sheet, I use various registers to store documents especially drawings. Each row is a drawing or document, if there are different Issues I use the upload new version. There are the Ref#, Issue#, description and drawn date columns etc. The drawing is a pdf attachment. However you can not…","snippet":"Hi, I'm sure its a big use of smart sheet, I use various registers to store documents especially drawings. Each row is a drawing or document, if there are different Issues I use…","categoryID":321,"dateInserted":"2023-09-26T10:55:25+00:00","dateUpdated":"2023-09-26T11:49:30+00:00","dateLastComment":"2023-09-28T11:22:19+00:00","insertUserID":138065,"insertUser":{"userID":138065,"name":"Michael Batt","url":"https:\/\/community.smartsheet.com\/profile\/Michael%20Batt","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-09-28T13:27:33+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":91566,"lastUserID":91566,"lastUser":{"userID":91566,"name":"Genevieve P.","title":"Community Manager","url":"https:\/\/community.smartsheet.com\/profile\/Genevieve%20P.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/KHY4Y67W0VRX\/nF76D5N9MFB28.png","dateLastActive":"2023-09-28T18:13:13+00:00","banned":0,"punished":0,"private":false,"label":"Employee Admin"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":1,"countViews":23,"score":null,"hot":3391626464,"url":"https:\/\/community.smartsheet.com\/discussion\/110767\/pdf-icon-thumbnail-in-the-row","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/110767\/pdf-icon-thumbnail-in-the-row","format":"Rich","lastPost":{"discussionID":110767,"commentID":397383,"name":"Re: PDF Icon \/ Thumbnail in the row?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/397383#Comment_397383","dateInserted":"2023-09-28T11:22:19+00:00","insertUserID":91566,"insertUser":{"userID":91566,"name":"Genevieve P.","title":"Community Manager","url":"https:\/\/community.smartsheet.com\/profile\/Genevieve%20P.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/KHY4Y67W0VRX\/nF76D5N9MFB28.png","dateLastActive":"2023-09-28T18:13:13+00:00","banned":0,"punished":0,"private":false,"label":"Employee Admin"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-09-28T12:05:59+00:00","dateAnswered":"2023-09-28T11:22:19+00:00","acceptedAnswers":[{"commentID":397383,"body":"

Hey @Michael Batt<\/a> <\/p>

Under the attachment Tab in a sheet you can select All<\/strong> to see all the attachments in the sheet and scroll through them, however you're right, PDFs show a PDF icon versus a thumbnail like a JPEG:<\/p>

\n
\n \n \"Screenshot<\/img><\/a>\n <\/div>\n<\/div>\n

Please submit your feature request of having the PDF image to appear in the Attachment tab to the Product team by creating an Idea Post<\/strong> in the Smartsheet Product Feedback and Ideas topic<\/a> here in the Community. This will allow other users to vote on your enhancement idea!<\/p>

Cheers,<\/p>

Genevieve<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":110815,"type":"question","name":"If date range includes a Friday - check a box","excerpt":"I have a sheet with a start date and an end date. I would like a checkbox column to be checked if that date range includes a Friday. Any ideas on how I would do that? Thank you in advance. Jennifer","snippet":"I have a sheet with a start date and an end date. I would like a checkbox column to be checked if that date range includes a Friday. Any ideas on how I would do that? Thank you in…","categoryID":321,"dateInserted":"2023-09-26T19:33:10+00:00","dateUpdated":null,"dateLastComment":"2023-09-27T16:00:30+00:00","insertUserID":155497,"insertUser":{"userID":155497,"name":"JSpears","url":"https:\/\/community.smartsheet.com\/profile\/JSpears","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!BgDcwSo-92c!7zlc-6IqQLs!HEmr4KUqqxd","dateLastActive":"2023-09-27T16:18:32+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-09-28T17:05:28+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":5,"countViews":53,"score":null,"hot":3391590220,"url":"https:\/\/community.smartsheet.com\/discussion\/110815\/if-date-range-includes-a-friday-check-a-box","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/110815\/if-date-range-includes-a-friday-check-a-box","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":110815,"commentID":397260,"name":"Re: If date range includes a Friday - check a box","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/397260#Comment_397260","dateInserted":"2023-09-27T16:00:30+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-09-28T17:05:28+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-09-27T15:24:45+00:00","dateAnswered":"2023-09-27T14:19:17+00:00","acceptedAnswers":[{"commentID":397230,"body":"

Give this a try:<\/p>

=IF(OR(WEEKDAY([Start Date]@row) = 6, WEEKDAY([End Date]@row) = 6, [End Date]@row > [Start Date]@row + (6 - WEEKDAY([Start Date]@row)) - IF(WEEKDAY([Start Date]@row) < 6, 7, 0) + 7), 1)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=321&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":5112,"limit":3},"title":"Trending in Smartsheet Basics","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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