Workflow and Solution Mapping

Can the automation workflows be exported into a mapping configuration for documentation and recording purposes?

Is there a tool or app that anyone uses for this?

Part of our IT process is documentation, and having a way to explain in a visual mapping of all the sheets, reports, workflows, and dashboard components would be very helpful so then we can easily fix any broken pieces, update any changes, training new members and duplicate for future solutions.

Answers

@isabonita<\/a> <\/p>

See below link:<\/p>

https:\/\/smartsheet.redoc.ly\/tag\/groups#operation\/add-group<\/a><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":320,"name":"API & Developers","url":"https:\/\/community.smartsheet.com\/categories\/api-developers","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":227,"urlcode":"api-and-developers","name":"API and Developers"},{"tagID":442,"urlcode":"groups-and-group-management","name":"Groups and Group Management"}]},{"discussionID":106741,"type":"question","name":"Using the API to get attachment URLs","excerpt":"I have PDF row attachments in a sheet. I need to get a direct URL to the attachment but I can't see a way to do this in the API. Using the GUI to \"send\" the file provides a link - so I'm trying to get something similar through the API. I'm aware that the the URL using the GUI method expires after 30 days. I would prefer…","snippet":"I have PDF row attachments in a sheet. I need to get a direct URL to the attachment but I can't see a way to do this in the API. Using the GUI to \"send\" the file provides a link -…","categoryID":320,"dateInserted":"2023-06-21T22:40:34+00:00","dateUpdated":null,"dateLastComment":"2023-06-22T20:21:40+00:00","insertUserID":150432,"insertUser":{"userID":150432,"name":"jzadra","url":"https:\/\/community.smartsheet.com\/profile\/jzadra","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-26T19:32:15+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":150432,"lastUser":{"userID":150432,"name":"jzadra","url":"https:\/\/community.smartsheet.com\/profile\/jzadra","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-26T19:32:15+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":40,"score":null,"hot":3374853734,"url":"https:\/\/community.smartsheet.com\/discussion\/106741\/using-the-api-to-get-attachment-urls","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/106741\/using-the-api-to-get-attachment-urls","format":"Rich","tagIDs":[227,268],"lastPost":{"discussionID":106741,"commentID":381846,"name":"Re: Using the API to get attachment URLs","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/381846#Comment_381846","dateInserted":"2023-06-22T20:21:40+00:00","insertUserID":150432,"insertUser":{"userID":150432,"name":"jzadra","url":"https:\/\/community.smartsheet.com\/profile\/jzadra","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-26T19:32:15+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"API & Developers","url":"https:\/\/community.smartsheet.com\/categories\/api-developers"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-22T20:20:13+00:00","dateAnswered":"2023-06-22T00:36:56+00:00","acceptedAnswers":[{"commentID":381653,"body":"

You make a call to<\/p>

https:\/\/api.smartsheet.com\/2.0\/sheets\/$Sheet_ID?include=attachments<\/a><\/p>

substituting $Sheet_ID for the sheet ID and get the attachment id for each row<\/p>

Then call<\/p>

https:\/\/api.smartsheet.com\/2.0\/sheets\/$Sheet_ID\/attachments\/$This_Attachment_ID<\/a><\/p>

which will return the direct link for the attachment.<\/p>

\/marc<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":320,"name":"API & Developers","url":"https:\/\/community.smartsheet.com\/categories\/api-developers","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":227,"urlcode":"api-and-developers","name":"API and Developers"},{"tagID":268,"urlcode":"Attachments","name":"Attachments"}]},{"discussionID":106669,"type":"question","name":"Use Smartsheet API to sync with external system","excerpt":"Hello I have a need to sync Smartsheet with an external system, the only way I can get the data out of the system is via a regularly updated report - however I have no way for the report to not include all data. Ideally the API would give me an option to specify the value of the primary column, and if there is an existing…","snippet":"Hello I have a need to sync Smartsheet with an external system, the only way I can get the data out of the system is via a regularly updated report - however I have no way for the…","categoryID":320,"dateInserted":"2023-06-20T21:21:16+00:00","dateUpdated":"2023-06-21T11:24:56+00:00","dateLastComment":"2023-06-23T12:58:14+00:00","insertUserID":162555,"insertUser":{"userID":162555,"name":"Shadlx","url":"https:\/\/community.smartsheet.com\/profile\/Shadlx","photoUrl":"https:\/\/lh3.googleusercontent.com\/a\/AAcHTtdokt0nGDZOXEkKg-O9G7ARD3eB31xhoB3NROG0=s96-c","dateLastActive":"2023-06-30T15:53:08+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":91566,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-06-30T20:24:17+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":7,"countViews":69,"score":null,"hot":3374825370,"url":"https:\/\/community.smartsheet.com\/discussion\/106669\/use-smartsheet-api-to-sync-with-external-system","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/106669\/use-smartsheet-api-to-sync-with-external-system","format":"Rich","tagIDs":[219,227],"lastPost":{"discussionID":106669,"commentID":381929,"name":"Re: Use Smartsheet API to sync with external system","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/381929#Comment_381929","dateInserted":"2023-06-23T12:58:14+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-06-30T20:24:17+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"API & Developers","url":"https:\/\/community.smartsheet.com\/categories\/api-developers"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-22T22:28:59+00:00","dateAnswered":"2023-06-22T16:20:04+00:00","acceptedAnswers":[{"commentID":381770,"body":"

@Shadlx<\/a> Data Shuttle has the ability to set up various triggers depending on the direction of the flow of data. Certain situations allow for immediate triggering and others are as frequent as every 15 minutes.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":320,"name":"API & Developers","url":"https:\/\/community.smartsheet.com\/categories\/api-developers","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":219,"urlcode":"Sheets","name":"Sheets"},{"tagID":227,"urlcode":"api-and-developers","name":"API and Developers"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=320&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":202,"limit":3},"title":"Trending in API & Developers","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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